IntegriTrack Module · NEW

CertTrack: Personnel Credential Tracking

Every member's credentials in one roster with AI-powered extraction from credential card photos. Compliance reporting that shows exactly who is missing what, by certification level.

Used by EMS agencies, fire departments, hospitals, and clinical practices tracking personnel credentials.

CertTrack My Credentials self-service wallet showing a member's certifications and expiration status

Self-service from the phone in their pocket.

Providers see their own credentials, upload renewal cards from a phone camera, and clear compliance prompts without ever waiting on an admin.

Riverside Fire provider viewing their credential wallet on mobile Adding a credential by snapping a photo with AI extraction

What CertTrack does

Snap a photo, extract the data, hold the roster accountable. Every feature is built around proving credentialed compliance across your whole agency.

AI Credential Extraction

Snap a photo of a paramedic card, NREMT certificate, or driver's license. Claude AI pulls the cert type, issuing state, expiration date, and license number into a structured record in seconds.

My Credentials Self-Service

Every provider sees their own credential wallet. Upload new cards, see what is expiring, and reply to compliance prompts without ever waiting on an admin.

Org Credential Roster

One filterable, sortable roster of every credential across every member. Search by name, certification level, expiration window, or compliance status.

Cert Templates Curation

Curate the credential types your agency tracks. State paramedic, ACLS, PALS, EVOC, hazmat awareness, agency-specific competencies. Add or retire templates without touching member records.

Cert Requirements by Level

Set which credentials are required at the EMT, AEMT, Paramedic, Officer, or custom levels. A member's required set updates automatically when their role changes.

Compliance Reporting with CSV Export

Filter the roster by status and certification level, export the result to CSV. Ready for state inspections, CAAS or CAFC site visits, and contractual reporting.

Self-Reminder Email Cadence

Automatic reminders to the member at 90, 60, 30, 14, and 7 days before expiration. The provider owns the renewal, the agency owns the proof.

Weekly Admin Non-Compliance Digest

Every Monday, leadership gets one email with every missing or expiring credential across the agency, grouped by member and certification level.

See it in action

A walkthrough of the screens your members and admins will use daily.

CertTrack credential requirements configured by role and certification level
Credential requirements Set which credentials are required at each role or certification level. Member requirements update automatically when roles change.
CertTrack credential template management
Cert templates Curate the credential types your agency tracks and set role-based requirements without touching member records.
CertTrack compliance reporting with status filters and CSV export
Compliance reporting Filter the roster by status and certification level, then export to CSV for accreditation visits and contractual reports.
CertTrack per-provider compliance detail with full credential history and renewal proof
Compliance detail Drill into any provider to see their full credential history, upcoming expirations, and renewal proof.

CertTrack Pricing

Setup: $0 setup. CertTrack is fully self-serve. Add members, snap credential photos, and CertTrack handles the rest.
CertTrack
$750/year
$62.50/month

Personnel credential tracking with AI extraction from credential card photos and roster compliance reporting for state inspections and accreditation.

  • Unlimited app users
  • AI credential extraction from card photos
  • My Credentials self-service portal
  • Org-wide credential roster
  • Cert templates and requirements by level
  • Compliance reporting with CSV export
  • Self-reminder email cadence (90/60/30/14/7 days)
  • Weekly admin non-compliance digest
  • Dedicated support
Request a Demo

Bundle this module with others for a discount. See all bundle options.

Pairs well with

Modules that ship most often alongside CertTrack.

ProtocolTrack Protocol competency quizzes that validate what a credential certifies. NarcoticTrack Controlled substance inventory that requires credentialed users. SupplyTrack General supply inventory for the gear credentialed providers use.

Ready to see IntegriTrack in action?

See the modules running on real data from real agencies. Honest conversation, no pressure.

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